Multi-function ribbon

If you create a PowerPoint presentation using primedocs, you will see this ribbon in PowerPoint:

Open

primedocs / Presentation

primedocs symbol / Properties / Profile / Language correspond to those functions in Word

You will recognise some buttons from the Word Add-In, especially the first few buttons “primedocs”, “Save”, “Properties”, “profile selection” and “language selection”. They correspond exactly to Word, and they are also pretty self-explanatory. So if you have any questions, click over to the Word Add-In page for more information.

Presentation contents

Slides

Let’s start looking as Functions specific to PowerPoint by starting with the button “Slides”. This buttons lets you choose a slide layout and add a new slide to your presentation using that layout. It’s the same as the corresponding PowerPoint function - but the way the slides are rpesented is much easier to work with, beacuse each slide layout has a slide preview beside it, rather than the technical wireframe in PowerPoint. So it’s more user-friendly.

Images

Then we have the “Images” button (greyed out in the screenshot, because I didn’t have a presentation open). This allows you to access your organisation’s image libraryand insert imnages directly from there into your presentation. If your slide has an image placeholder on it, the image will snap into it automatically.

Layout

Check slide

“Check slide” is a button worth taking note of. it lets you reset a slide back to the design specified in the slide layout. So this button can help you “fix” slides that have lost their alignment, contain the wrong fonts, font sizes, bullets, colours, etc. All with one click.

Change Layout

“Layout” is an interesting button. PowerPoint has a similar button, but most users haven’t “discovered” it. So here it is again - for everyone’s benefit. This allows you to switch the current slide to a different slide layout. It’s so cool - if you haven’t been using this, you'll wonder how you ever managed without it. Give it a try.

Format

Colour management

The colour management tools are the same as in Word, allowing you to choose colours for filling (for objects with a surface area), colour lines (for lines, arrows and borders of shapes) and for text - separately.

The text formatting buttons will be familiar from PowerPoint. They are reproduced here so that you don’t have to switch ribbons all the time.

Charts

Insert Chart

“You can change the diagram type with "Change type".

Colour sequence

With "Colour sequence" you can change the colour sequence in the selected diagram, whereby you must of course adhere to the CI guidelines.

Reset

Reset" resets the entire diagram to the default values. Font size, font type and colour sequence (and more) are reset to the values specified by the CI.

If you open a presentation that was not created with primedocs, many buttons are greyed out. With the "Design conversion" button, you can automatically create a new presentation in your design and transfer the slide content slide by slide from the open presentation to this new presentation. This is an enormous time saver. However, we recommend that you check the new presentation anyway and adapt it if necessary before you use it for your presentation.