primedocs Add-In - PowerPoint (EN)

If you create a PowerPoint presentation using primedocs, you will see this ribbon in PowerPoint:

You will recognise some buttons from the Word Add-In, especially the first few buttons “primedocs”, “Save”, “Properties”, “profile selection” and “language selection”. They correspond exactly to Word, and they are also pretty self-explanatory. So if you have any questions, click over to the Word Add-In page for more information.

Let’s start looking as Functions specific to PowerPoint by starting with the button “Slides”. This buttons lets you choose a slide layout and add a new slide to your presentation using that layout. It’s the same as the corresponding PowerPoint function - but the way the slides are rpesented is much easier to work with, beacuse each slide layout has a slide preview beside it, rather than the technical wireframe in PowerPoint. So it’s more user-friendly.

Then we have the “Images” button (greyed out in the screenshot, because I didn’t have a presentation open). This allows you to access your organisation’s image libraryand insert imnages directly from there into your presentation. If your slide has an image placeholder on it, the image will snap into it automatically.

“Check slide” is a button worth taking note of. it lets you reset a slide back to the design specified in the slide layout. So this button can help you “fix” slides that have lost their alignment, contain the wrong fonts, font sizes, bullets, colours, etc. All with one click.

“Layout” is an interesting button. PowerPoint has a similar button, but most users haven’t “discovered” it. So here it is again - for everyone’s benefit. This allows you to switch the current slide to a different slide layout. It’s so cool - if you haven’t been using this, you'll wonder how you ever managed without it. Give it a try.

The colour management tools are the same as in Word, allowing you to choose colours for filling (for objects with a surface area), colour lines (for lines, arrows and borders of shapes) and for text - separately.

The text formatting buttons will be familiar from PowerPoint. They are reproduced here so that you don’t have to switch ribbons all the time.

“Insert chart” and the buttions immediately to the right of it are designed to help you work smoothly with charts. “Insert chart” opens a menu where you can choose the type of chart you’d like to add. The advantage of inserting a chart using primedocs is that primedocs more strictly controls colours that PowerPoint does. “Change Type” lets you change the chart type. “Colour sequence” lets you change the colour sequence in the selected chart, while remaining within the CI guidelines, of course. “Reset” resets the entire chart back to its default vaules. Font sizes, type and colour sequences (and more) are set back to the CI-prescribed values.

If you open a presentation that was not created with primedocs, many buttons will be greyed out. You can use the “Design conversion” button to automatically create a new presentation in your design, and trabsfer the slide contents, slide by slide from the presentation you had open, into this new presentation. This is a massive time-saver. But we recommend checking through the new presentation anyway and making any adjustments you consider necessary before using it to present.